Section 1 — Terms of Service
1.1 Acceptance of Terms
By registering for, accessing, or using Scenario Studio ("the Platform," "the Service"), you ("User," "you") agree to be bound by these Terms of Service, our Privacy Policy, and our Cookie Policy (collectively, the "Agreement"). If you do not agree to all terms of this Agreement, you must not access or use the Platform.
If you are accepting these terms on behalf of an organization, you represent and warrant that you have authority to bind that organization to these terms. In that case, "you" and "your" refer to that organization.
Your acceptance is recorded at registration with a timestamp. These terms constitute a legally binding contract between you and Weederman, LLC, a limited liability company organized under the laws of the State of Texas ("Operator," "we," "us," "our").
1.2 Platform Description
Scenario Studio is a software-as-a-service platform designed for training and educational purposes. The Platform enables organizations to:
- Author interactive role-play scenarios and case studies
- Deploy timed workshop challenges to participants
- Process participant responses using third-party AI models for automated grading and feedback
- Track performance analytics, live scoreboards, and workshop outcomes
The Platform is intended exclusively for legitimate training, educational, and organizational development purposes. It is not intended for consumer use, professional advice, or regulated activities.
1.3 Account Registration and Security
Access to administrative features requires account registration by invitation only. You must provide accurate, current, and complete information during registration and keep your account information updated. You are responsible for:
- Maintaining the confidentiality of your account credentials
- All activities that occur under your account
- Notifying us immediately of any unauthorized use of your account
- Ensuring that all users who access the Platform through your account comply with these terms
We reserve the right to suspend or terminate any account that we reasonably believe has been compromised or is being used in violation of these terms.
1.4 Acceptable Use Policy
You agree to use the Platform only for lawful purposes consistent with its intended educational and training use. You must not:
- Upload, submit, or transmit any content that is illegal, harmful, defamatory, obscene, or otherwise objectionable
- Attempt to circumvent or manipulate AI grading systems through prompt injection, adversarial inputs, or other technical exploits
- Use the Platform for commercial sale of AI-generated assessments as a professional service without appropriate disclosure
- Reverse engineer, decompile, or attempt to extract the source code of the Platform
- Use automated means to access the Platform in a manner that exceeds normal usage patterns or degrades service availability for other users
- Collect or harvest personal data from other platform users without authorization
- Impersonate any person or entity or misrepresent your affiliation with any person or entity
- Use the Platform in any jurisdiction where such use is prohibited by applicable law
We reserve the right to investigate and take appropriate action against any violation of this policy, including account termination, reporting to law enforcement, and legal action.
1.5 Content Ownership
Submitted Responses (Participant Answers): Text responses submitted by workshop participants during grading sessions ("Response Content") are processed by the Platform for grading purposes. By using the Platform, you grant the Operator a worldwide, royalty-free, perpetual license to use Response Content for platform operation, service improvement, analytics, and AI model training. The Operator may use anonymized or aggregated Response Content to improve grading quality. Individual responses will not be attributed to specific individuals in any external publication.
Created Content (Scenarios, Rubrics, Workshops): Scenario descriptions, grading rubrics, workshop configurations, and other content you create and upload to the Platform ("Authored Content") remain your intellectual property. You grant the Operator a limited, non-exclusive license to host, store, display, and process Authored Content solely to operate and deliver the Service to you. The Operator will not sell Authored Content to third parties or use it to compete directly with your business.
Platform Content: The Platform itself, including its software, design, trademarks, and all content provided by the Operator, is owned by or licensed to the Operator. You receive a limited, non-exclusive, non-transferable license to access and use the Platform as permitted by these terms.
1.6 AI Processing Disclaimer
Important: AI grading provided by the Platform is for educational and training purposes only. It does not constitute professional advice of any kind, including but not limited to legal, medical, financial, or psychological advice.
The Operator makes no warranty regarding the accuracy, consistency, or completeness of AI-generated grades, scores, or feedback. AI models may produce different results for identical inputs, may reflect biases in training data, and may make errors. Users should apply professional judgment when relying on AI-generated assessments.
Participant responses submitted for grading are transmitted to third-party AI providers (currently Google LLC via the Gemini API and Anthropic PBC via the Claude API). By using the grading features of the Platform, you consent to this transmission. Only response text is transmitted; personally identifiable account information is not included in AI processing requests.
The Operator is not responsible for the outputs, availability, or accuracy of third-party AI services. The Operator will endeavor to maintain service continuity through fallback mechanisms but cannot guarantee uninterrupted AI grading availability.
1.7 Limitation of Liability
No Warranties. THE PLATFORM IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, OR UNINTERRUPTED OR ERROR-FREE OPERATION.
Limitation. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE OPERATOR'S TOTAL CUMULATIVE LIABILITY TO YOU FOR ANY CLAIMS ARISING FROM OR RELATING TO THESE TERMS OR THE PLATFORM SHALL NOT EXCEED THE GREATER OF (A) THE TOTAL FEES PAID BY YOU IN THE TWELVE (12) MONTHS PRECEDING THE CLAIM, OR (B) ONE HUNDRED US DOLLARS (USD $100).
Exclusion of Consequential Damages. IN NO EVENT SHALL THE OPERATOR BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFITS, DATA, BUSINESS, OR GOODWILL, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
Some jurisdictions do not allow the exclusion or limitation of liability for consequential or incidental damages. In such jurisdictions, our liability is limited to the greatest extent permitted by law.
1.8 Indemnification
You agree to indemnify, defend, and hold harmless the Operator and its affiliates, officers, employees, contractors, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising from: (a) your use of the Platform in violation of these terms; (b) Authored Content that infringes third-party intellectual property rights; (c) your violation of any applicable law or regulation; or (d) any claim by a third party arising from participant responses you submitted or facilitated.
1.9 Term and Termination
These terms commence when you first access or register for the Platform and continue until terminated. Either party may terminate this Agreement at any time. You may terminate by ceasing use and requesting account deletion. The Operator may terminate or suspend your access immediately, without notice, for any reason, including breach of these terms.
Upon termination: (a) your right to access the Platform ceases immediately; (b) you may request a copy of your Authored Content within 30 days of termination; (c) Response Content may be retained in anonymized form for analytics. Provisions that by their nature should survive termination shall survive, including ownership provisions, warranty disclaimers, and limitations of liability.
1.10 Modifications to Terms
The Operator reserves the right to modify these terms at any time. Material changes will be communicated by updating the "Last updated" date and, where practicable, by email notification to registered users. Your continued use of the Platform after changes take effect constitutes acceptance of the revised terms. If you do not agree to the revised terms, you must stop using the Platform and may request account deletion.
1.11 Governing Law and Dispute Resolution
These terms are governed by and construed in accordance with the laws of the State of Texas, United States, without regard to conflict of law principles. Weederman, LLC is a limited liability company organized under the laws of the State of Texas. Any dispute arising from or relating to these terms or the Platform that cannot be resolved informally shall be subject to the exclusive jurisdiction of the state and federal courts located in Texas.
Notwithstanding the foregoing, nothing in these terms prevents either party from seeking emergency injunctive relief from any court of competent jurisdiction to prevent irreparable harm.
1.12 Miscellaneous
Severability. If any provision of these terms is found to be unenforceable, the remaining provisions will continue in full force and effect, and the unenforceable provision will be modified to the minimum extent necessary to make it enforceable.
Entire Agreement. These terms, together with the Privacy Policy and Cookie Policy, constitute the entire agreement between you and the Operator with respect to the Platform and supersede all prior agreements and understandings.
Waiver. Failure to enforce any right under these terms does not waive the Operator's right to enforce that right in the future.
Assignment. You may not assign or transfer these terms or your rights hereunder without prior written consent. The Operator may assign these terms in connection with a merger, acquisition, or sale of assets.
1.13 Contact Information
For questions about these terms or to exercise your rights, please contact:
Weederman, LLC
Scenario Studio (scenariostudio.cloud)
Email: contact@scenariostudio.cloud
Responses to data subject requests will be provided within 30 days.
Section 2 — Privacy Policy
This Privacy Policy is provided in accordance with the EU General Data Protection Regulation (GDPR) and applies to all users of the Platform regardless of location.
2.1 Data Controller
Weederman, LLC is the data controller for personal data processed through Scenario Studio (scenariostudio.cloud). Contact details:
Weederman, LLC
Scenario Studio (scenariostudio.cloud)
Email: contact@scenariostudio.cloud
As data controller, Weederman, LLC determines the purposes and means of processing your personal data and is responsible for ensuring such processing complies with applicable data protection law.
2.2 Personal Data We Collect
We collect the following categories of personal data:
Account Data (collected at registration):
- Full name
- Email address
- Organization name
- EULA acceptance timestamp
Usage Data (collected during platform use):
- Team names submitted by workshop participants
- Response text submitted during grading sessions
- AI-generated scores, grades, and feedback
- Timestamps of platform activity
- IP addresses (standard server logging)
Technical Data (collected automatically from HTTP headers):
- Browser type and version
- Device type (inferred from User-Agent)
- Referring URL
We do not intentionally collect sensitive personal data as defined by GDPR Article 9 (e.g., health data, political opinions, biometric data). Users should not submit such data through the Platform.
2.3 How We Use Your Data
- Platform operation: To authenticate users, deliver workshop functionality, and process AI grading requests
- Account management: To manage your account, send essential notifications, and respond to support requests
- Analytics and improvement: To analyze platform usage, identify issues, improve grading quality, and develop new features
- AI model improvement: Anonymized and aggregated response data may be used to improve grading prompt quality and calibration
- Security: To detect and prevent fraud, abuse, and unauthorized access
- Legal compliance: To comply with applicable laws, regulations, and legal processes
2.4 Legal Basis for Processing (GDPR Article 6)
We rely on the following legal bases for processing your personal data:
- Contractual necessity (Art. 6(1)(b)): Processing required to fulfil our agreement with you — account management, platform access, delivering workshop functionality
- Legitimate interests (Art. 6(1)(f)): Platform analytics, security monitoring, service improvement, and AI model calibration, where our interests do not override your fundamental rights. You may object to processing on this basis (see Section 2.7)
- Consent (Art. 6(1)(a)): Where we ask for your specific agreement — in particular, for transmission of response text to third-party AI processors. You may withdraw consent at any time, though this may affect your ability to use AI grading features
- Legal obligation (Art. 6(1)(c)): Where processing is required to comply with applicable law
2.5 Third-Party Data Processors
We share data with the following third-party processors to operate the Platform:
Google LLC — Gemini AI API
Purpose: Processing response text for automated grading and feedback generation
Data shared: Response text only (no account PII, no names, no email addresses)
Location: United States
Safeguards: Standard Contractual Clauses (SCCs) per EU Commission Decision 2021/914; Google's data processing terms apply
More info: policies.google.com/privacy
Anthropic PBC — Claude AI API
Purpose: Processing response text for automated grading and feedback generation
Data shared: Response text only (no account PII, no names, no email addresses)
Location: United States
Safeguards: Standard Contractual Clauses (SCCs); Anthropic's data processing agreement applies
More info: anthropic.com/legal/privacy
These processors act under our instruction and are contractually prohibited from using your data for their own purposes beyond providing the contracted service. We do not sell personal data to third parties and do not share data with advertising networks or data brokers.
2.6 Data Retention
- Account data (name, email, organization): Retained until you request account deletion
- Response and grading data: Retained indefinitely for platform analytics in anonymized form; linked to identifiable accounts until deletion is requested
- Server access logs: Retained for 90 days, then automatically purged
- Backups: Backup copies of deleted data are purged within 30 days of the deletion request being fulfilled
- EULA acceptance records: Retained for the duration of the account plus applicable statutory limitation periods
You may request deletion of your personal data at any time (see Section 2.7). Note that some data may be retained in anonymized, non-identifiable form for analytical purposes even after deletion of your account.
2.7 Your Rights Under GDPR (Articles 15–22)
If you are located in the European Economic Area (EEA), the United Kingdom, or another jurisdiction with equivalent data protection laws, you have the following rights:
- Right of access (Art. 15): You may request a copy of the personal data we hold about you and information about how it is processed
- Right to rectification (Art. 16): You may request correction of inaccurate or incomplete personal data
- Right to erasure / "Right to be forgotten" (Art. 17): You may request deletion of your personal data, subject to exceptions (e.g., legal obligations, legitimate platform operations)
- Right to data portability (Art. 20): You may request a copy of data you have provided to us in a structured, machine-readable format
- Right to restrict processing (Art. 18): You may request that we limit processing of your data in certain circumstances
- Right to object (Art. 21): You may object to processing based on legitimate interests at any time. We will cease such processing unless we can demonstrate compelling legitimate grounds
- Right to withdraw consent (Art. 7(3)): Where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing
To exercise any of these rights, contact us at contact@scenariostudio.cloud. We will respond within 30 days of receiving your request. We may ask you to verify your identity before fulfilling requests.
2.8 Data Breach Notification
In the event of a personal data breach, we will:
- Notify the relevant supervisory authority within 72 hours of becoming aware of the breach, in accordance with GDPR Article 33, where the breach is likely to result in a risk to your rights and freedoms
- Notify affected data subjects without undue delay where the breach is likely to result in a high risk to their rights and freedoms, in accordance with GDPR Article 34
- Document all breaches, including those that do not require notification, in our internal breach register
2.9 International Data Transfers
The Platform is hosted on servers controlled and operated by the Operator. Response text submitted for AI grading is transferred to the United States for processing by Google LLC (Gemini) and Anthropic PBC (Claude).
These transfers are made pursuant to appropriate safeguards, specifically Standard Contractual Clauses (SCCs) adopted by the European Commission (Decision 2021/914) and/or applicable adequacy decisions. You may obtain copies of the relevant SCCs by contacting us at contact@scenariostudio.cloud.
2.10 Children's Privacy
The Platform is not directed to individuals under the age of 16 years. We do not knowingly collect personal data from children under 16. If you become aware that a child under 16 has provided us with personal data without appropriate parental consent, please contact us immediately and we will take steps to delete such data.
If you are located in a jurisdiction where a higher age of digital consent applies, you must meet that age requirement to use the Platform.
2.11 Right to Lodge a Complaint
You have the right to lodge a complaint with your local data protection supervisory authority. In the EU, you may contact your national data protection authority. In the UK, you may contact the Information Commissioner's Office (ICO) at ico.org.uk.
We encourage you to contact us first at contact@scenariostudio.cloud so that we can attempt to resolve your concern before you escalate to a supervisory authority.